Hit that “delete” buttonĪs clichéd as it may sound, hitting the delete button is therapeutic. This is essentially the first step and the most important step in email organization. Remember if it’s something urgent, people can always reach out to you over a call. If you require urgent assistance (please ensure it is urgent) that cannot wait until either 12:00 pm or 4:00 pm, please contact me via phone at XXX-XXX-XXXX.”Įven if you’re working in a senior position and receive time-sensitive emails, you can still use this strategy. “ Due to high workload, I am currently checking and responding to e-mail twice daily at 12:00 pm ET and 4:00 pm ET. Tim Ferriss has mentioned a great hack in his bestseller, The 4-Hour Work Week by crafting this email template : The end result will make you feel like a warrior and also release your mind off all the worries. If need be, turn off your cell phone or shun yourself from the world to do this in utmost silence. Also, while you do this ensure you’re not multitasking. Schedule specific blocks of time just for email. Leaving email open all day long will mean notifications, alerts, and beeps interrupting the workflow and disrupting focus. The first start to solve this is by allocating a fixed time every day to deal with email. You often end up worrying about it all day without really acting on it. Allocate a specific time for email every dayĪn average worker checks email 74 times a day ( the OCD we just spoke of).Įven though email seems less intrusive than a phone call, it can end up creating far more stress. Let’s dive right into the email management tips. The stress related to email management is real.īut the good thing is – there are plenty of practical and proven ways to help you manage the barrage of emails you receive every day. Email constantly poses a threat to take over our lives!Īt the same time, we struggle to deal with the email OCD – the subconscious need to check your inbox every thirty minutes or so. It’s certainly very easy to lose control of your inbox when you have to deal with that many.įor most of us, reading and responding to emails takes away as much as 28 percent of our workweek. How much time do you spend managing emails every day? I am sure that number is in ‘ hours‘ and not ‘ minutes.’Īn average professional receives 121 emails every day.
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